Questions about TD Safety Condition Report answered

Published: February 4, 2021

Shortly after the launch of SMART Transportation Division’s online Safety Condition Report, numerous reports have been successfully submitted and passed along to union leadership for handling. This information will help to make our properties safer and bring any conditions that add risk to our members to light.

Keep in mind – if your state or local leadership already has a successfully functioning safety hazard report system in place, please continue to use that reporting system. This report, which has been developed and instituted by the International, is not to supplant those systems. Instead, it is intended to be available as a reporting mechanism for those that do not already have a system in place or as a supplemental reporting mechanism.

As with all new initiatives, there is a period of adjustment and union leadership wanted to answer a few questions that have been raised.

1. Does the Safety Condition Report replace the filing of a report with my employer, carrier or with my State Legislative Director?

No. If your employer or carrier has a reporting process regarding unsafe conditions, you should fill out their report. Similarly, if your State Legislative Director prefers to use a safety reporting system already implemented, then we encourage that reporting system to be utilized.

Note: It is strongly encouraged that the proper carrier officer receives notification of any unsafe hazard, even if they do not have a process for reporting, if at all possible. Equally it is important that your Local Legislative Representative and officers receive a copy of anything reported to the carrier

2. Should I fill out this form if I have already reported a safety concern to my SLD or my Local Legislative Representative?

No. There is no need to duplicate your effort if you have already reached out to them, but also take note that a report via this form is not a substitute for a report filed with a carrier.

3. By using this report form does my information remain confidential from the carrier?

Yes. As this is an internal reporting system, this information is only available to those union officers that receive the form. That being said, the aforementioned officers may request, in certain circumstances, that this information be shared in order to properly address the reported unsafe issue. However, in those situations, the union officer should receive the reporting member’s permission prior to doing so.

4. Does my Local Legislative Representative get a copy of these reports?

The reports currently go directly to State Legislative Directors for proper handling and dissemination. They are also copied to the General Chairpersons for additional assistance. We found that the turnover of local officers might impede the efficiency of the automated portion of the system, so LRs are not contacted directly via this report. State Directors will take the lead and decide how to proceed with your safety concern, including contacting your local officer(s).

5. I have evidence (photos, video) of a potential safety hazard. How can I share it?

Please be sure that you have checked the option that you request an officer to contact you, and you can then share any evidence you have accumulated directly with the officer handling your report. Future versions of this form may allow for the upload of evidence as we continue to enhance it.

6. I’ve scrolled through the selections and can’t find what I want to report…

If you cannot find your specific issue or concern – use the “other” option and fill in the blanks. It would be helpful to select that you want to have an officer reach out so you can be precise in the type of hazard you wish to report as well as the specific location and details.

7. When can I expect a response to a report that I have filed?

If one is requested, timely responses from a union officer will be given in the order the reports are received.

8. How can I suggest refinements to the report?

We will be continually examining the utility of the form and seeking potential improvements. If you have suggestions, please send them to Senior Communications Coordinator Ben Nagy at bnagy@smart-union.org.

Remember — these are in-union reports. Your union exists to protect its members and filing any safety concern through any union-endorsed medium is your right.

“Your union’s leadership wants to raise our safety standards. The carriers will no longer be allowed to dictate our level of personal safety … enough is enough,” SMART-TD Chief of Staff Jerry Gibson said. “Only when we, as a collective group, choose to properly address our issues and concerns can we expect others to comply with those demands. It is the charge of the carrier to provide us with the proper training, security and safe work environment while doing so … and we will hold them accountable.”

Rail members, please note: The Railroad Technology Event report remains as a separate reporting mechanism due to the amount of detail and complexities that topic requires.