Posts Tagged ‘Safety Condition Report’

Questions about TD Safety Condition Report answered

Shortly after the launch of SMART Transportation Division’s online Safety Condition Report, numerous reports have been successfully submitted and passed along to union leadership for handling. This information will help to make our properties safer and bring any conditions that add risk to our members to light.

Keep in mind – if your state or local leadership already has a successfully functioning safety hazard report system in place, please continue to use that reporting system. This report, which has been developed and instituted by the International, is not to supplant those systems. Instead, it is intended to be available as a reporting mechanism for those that do not already have a system in place or as a supplemental reporting mechanism.

As with all new initiatives, there is a period of adjustment and union leadership wanted to answer a few questions that have been raised.

1. Does the Safety Condition Report replace the filing of a report with my employer, carrier or with my State Legislative Director?

No. If your employer or carrier has a reporting process regarding unsafe conditions, you should fill out their report. Similarly, if your State Legislative Director prefers to use a safety reporting system already implemented, then we encourage that reporting system to be utilized.

Note: It is strongly encouraged that the proper carrier officer receives notification of any unsafe hazard, even if they do not have a process for reporting, if at all possible. Equally it is important that your Local Legislative Representative and officers receive a copy of anything reported to the carrier

2. Should I fill out this form if I have already reported a safety concern to my SLD or my Local Legislative Representative?

No. There is no need to duplicate your effort if you have already reached out to them, but also take note that a report via this form is not a substitute for a report filed with a carrier.

3. By using this report form does my information remain confidential from the carrier?

Yes. As this is an internal reporting system, this information is only available to those union officers that receive the form. That being said, the aforementioned officers may request, in certain circumstances, that this information be shared in order to properly address the reported unsafe issue. However, in those situations, the union officer should receive the reporting member’s permission prior to doing so.

4. Does my Local Legislative Representative get a copy of these reports?

The reports currently go directly to State Legislative Directors for proper handling and dissemination. They are also copied to the General Chairpersons for additional assistance. We found that the turnover of local officers might impede the efficiency of the automated portion of the system, so LRs are not contacted directly via this report. State Directors will take the lead and decide how to proceed with your safety concern, including contacting your local officer(s).

5. I have evidence (photos, video) of a potential safety hazard. How can I share it?

Please be sure that you have checked the option that you request an officer to contact you, and you can then share any evidence you have accumulated directly with the officer handling your report. Future versions of this form may allow for the upload of evidence as we continue to enhance it.

6. I’ve scrolled through the selections and can’t find what I want to report…

If you cannot find your specific issue or concern – use the “other” option and fill in the blanks. It would be helpful to select that you want to have an officer reach out so you can be precise in the type of hazard you wish to report as well as the specific location and details.

7. When can I expect a response to a report that I have filed?

If one is requested, timely responses from a union officer will be given in the order the reports are received.

8. How can I suggest refinements to the report?

We will be continually examining the utility of the form and seeking potential improvements. If you have suggestions, please send them to Senior Communications Coordinator Ben Nagy at bnagy@smart-union.org.

Remember — these are in-union reports. Your union exists to protect its members and filing any safety concern through any union-endorsed medium is your right.

“Your union’s leadership wants to raise our safety standards. The carriers will no longer be allowed to dictate our level of personal safety … enough is enough,” SMART-TD Chief of Staff Jerry Gibson said. “Only when we, as a collective group, choose to properly address our issues and concerns can we expect others to comply with those demands. It is the charge of the carrier to provide us with the proper training, security and safe work environment while doing so … and we will hold them accountable.”

Rail members, please note: The Railroad Technology Event report remains as a separate reporting mechanism due to the amount of detail and complexities that topic requires.

SMART-TD Safety Condition Report is launched for members to submit info about unsafe conditions

To address the growing safety concerns of our membership, we have implemented a universal Safety Condition Report that is now available on the SMART-TD website for all members to use.

This form will become the primary tool to report and collect data concerning unsafe working conditions, including COVID-19 issues, from all members. Organizational information such as Craft, Local, Carrier, State Legislative Director and General Committee are loaded based on a member’s selection using defined database values, ensuring an accurate submission so that the officers responsible for acting on the report are directly and timely informed.

Members are presented a default list of safety hazards (including COVID-19) to choose along with identifying the state and location of the unsafe condition. Additionally, the form will dynamically update based on the members’ input, creating a customized report. After submission, an automated email to the General Chairperson and State Legislative Director with jurisdiction is sent as an initial notification. Full details of the Safety Condition Report are then accessed by these officers via the TD Connect portal along with printing and exporting capabilities for further collaboration with Local officers so that the unsafe conditions can be addressed.

Rail members, please note: The Railroad Technology Event report remains as a separate reporting mechanism due to the amount of detail and complexities that topic requires.

It is important to note that the data collected by this Safety Condition Report and the information within are kept and used solely within our SMART Union computer system and are used by SMART-TD officers to assist in addressing the issues presented by members.

“Membership safety and well-being is a founding principal of this Union, but we cannot assist without being properly informed of the unsafe issues facing our fellow brothers and sisters.” SMART-TD President Jeremy Ferguson stated. “These reports are to enhance our safety efforts as many carriers lack proper and effective reporting mechanisms. Our SMART Constitution lists safety as our local legislative representatives’ primary mission, stating ‘They shall report to their Locals regarding the handling of all alleged unsafe or unsanitary working conditions found to exist, or reported to them, within their jurisdiction. They shall undertake to correct such conditions through appropriate measures consistent with the local and national policies of the Transportation Division.’ Therefore, we ask that you also forward this information as soon as possible to your local legislative representative or other SMART Union officer for proper handling. If you are unsure who they are or how to contact them, please contact our office.

“It is imperative that we all accept the personal responsibility to properly document known unsafe conditions, acts and security concerns. If more people would take the time to do this we could, over time, address most of the long-standing concerns we have. Without documentation, nothing will ever change — the issues and concerns will continue to remain and often grow until a very unfortunate situation such as an injury, accident or fatality brings to light what many knew was a problem long ago but failed to address.”

The union’s chief of staff hopes that the use of this form brings hazards that have been taken for granted or tolerated by workers to light.

“Sadly, we hear one particular scenario too often,” SMART-TD Chief of Staff Jerry Gibson said. “Someone says, ‘That has been an issue for a long time’ or ‘Everyone knows that is a problem’ at a particular property. Yet everyone assumes that someone else has written the unsafe condition up and unfortunately, no one has. The issue remains and the carriers use that against us by stating the very same thing — ‘That has been like that forever, and no one has said anything or taken issue with it.’

“This online reporting process is here to change that. Your union’s leadership wants to raise our safety standards. The carriers will no longer be allowed to dictate our level of personal safety … enough is enough. Only when we, as a collective group, choose to properly address our issues and concerns can we expect others to comply with those demands. It is the charge of the carrier to provide us with the proper training, security and safe work environment while doing so … and we will hold them accountable.”

The Safety Condition Report is accessible directly from the SMART-TD home page as both a banner and as a menu item — look for the blinking yellow caution signal.

“Please assist us with assisting you,” President Ferguson said. “All of our members deserve safe working conditions on the job and to return home safely. If there is an issue you want to report — report it.”