S&T Making Cents newsletter: August 2018
Time to connect!
Visit the S&T Tools page on the SMART TD website for guidance on getting the job done!
Still not sure?
Call the Field Support Help Desk at 216-227-5444. Drop-in help desk hours are 9a-5p (Central Time) M-W-F. Help desk appointments can be scheduled in advance for Tuesdays, Thursdays, weekends and evenings. Call or email fieldauditor@group.
• By August 20 — SMART TD billings due at office
• By September 15 — Deposit and pay CT-1 taxes (rail Locals): https://www.eftps.gov/eftps/
For more info: SMART TD guide to paying Form CT-1 taxes
• By September 15 — Deposit and pay 941 taxes: https://www.eftps.gov/eftps/
For more info: SMART TD guide to paying and reporting Form 941 taxes
Be ready to use the new eBill system:
Locals must notify TD with dues rates
For proper record keeping and member maintenance, your local dues rates must match the SMART Transportation Division record in iLink. The structure consists of:
- International (TD) dues
- State legislative dues
- General committee (GCA) dues
- Local dues
- Local committee of adjustment (LCA) dues
If the dues rates in WinStabs and iLink do not match, it will cause issues with your monthly billing.
Your dues structure can be checked through iLink by going to MEMBERSHIP > REPORTS > DUES SUMMARY REPORT.
If the dues levels for the international, state or GCA are not the same as what is reflected in iLink, then WinStabs would need to be updated, and you should contact the Field Audit Help Desk at email@example.com for assistance.
If the local or LCA dues levels are not the same as those shown in iLink, then the TD offices need to be receive an update. Please notify the Updating Department by calling 216-228-9400 or emailing Dora Wolf at firstname.lastname@example.org to get the discrepancy resolved.
If you have questions regarding the proper process for changing your dues rate or implementing assessments, contact the TD President’s Department at 216-228-9400.
Ask an Auditor
Q: We have a future meeting that falls on a holiday. The TD Constitution mentions that a quorum is required to switch the meeting time. How do we go about doing this?
In Article 21B, Section 55 of the SMART Constitution, it says that a quorum consisting of five (5) members in good standing is required for a transaction of business. If you have a regular or special meeting and a quorum of members is present, then a majority of the quorum would be required to carry a motion that approves the meeting schedule change on a one-time basis. This can be done informally through a show of hands.
Provided the motion to change the meeting date carries, “reasonable” notice should then be posted at all locations where affected members report for duty. “Reasonable,” according to the SMART Constitution, is at least five (5) days, but additional notice is always a good idea for people to rearrange their schedules, especially around a holiday. Posting the notice immediately after the meeting in which the change has been made wouldn’t be a bad thing to do.
If a local’s scheduled meeting does get changed, please notify the TD President’s Department of the new schedule. A new member or one who is returning to service could call the TD office asking about his or her local’s meeting schedule, and we would then be able to pass the information along.
To submit questions to Ask an Auditor, email email@example.com.