Hollywood, Florida 2018

Hollywood, Florida: August 6-8, 2018

Hotel Information

Host hotel: The Hilton Diplomat Beach Resort Hollywood
3555 South Ocean Dr.
Hollywood, FL 33019

Rate: $179 per night for standard single/double sleeping room – good for three days prior and post meeting based on availability; $204 per night for triple room; $229 per night for quad room. State and local taxes not included in rates.

Reservation deadline: July 9, 2018

Phone-in reservation: 1-855-689-2911

Reservation code: GSMRTR

Online hotel reservations: Click here


  • Self-parking – $25
  • Valet parking – $39

Resort fee: There is an optional resort fee of $30 for conference guests, this fee includes:

  • Local and toll-free calls
  • Two bottles of water on the day of arrival
  • Up to four beach chaise lounges per day
  • One group fitness class per day
  • Transportation to and from golf location
  • Unlimited range balls at golf location
  • Non-motorized watersports

More information about the Hilton Diplomat: Click here

SMART TD Registration

A completed registration form and payment must be received by no later than July 27, 2018, to be considered pre-registered. The price for registration for pre-registered guests is $150 per guest. Registration for children ages 11 and under are complimentary. Registrations received after July 27 will be charged an on-site registration fee of $200. Additional fees apply for the tours.

The registration fee covers all workshop materials, a welcome reception, three lunches and one evening meal. Those wishing to attend only the workshops do not need to register or pay the $150 fee.

You may cancel your meeting registration 10 days prior to the first day of the meetings without penalty. Call the Transportation Division at 216-228-9400 or email apatchin@smart-union.org immediately regarding changes or cancellations to your registration.

Click here to register online.

Click here for a mail-in registration form.


Click here for the workshop schedule and hotel map.

United Airlines Discount

Valid dates: 07/30/2018 – 08/15/2018

Location: Ft. Lauderdale, FL (FLL)

Offer code: ZEYZ455457

Z code: ZEYZ

Agreement code: 455457

Book online: www.united.com

Phone reservations: 800-426-1122

Avis Car Rental Discount

Avis Worldwide Discount (AWD) Number: D150699

Phone reservations: 1-800-331-1600

Online reservations: coming soon

Discount valid for seven days prior to and after the conclusion of the meeting.

Hollywood Trolley

The Hollywood Trolley is available to take guests from the hotel to downtown and back. The cost to ride is just $1 per person, per ride. Children age 5 and under are free.

Hours of service:

  • Monday – Thursday: 7 a.m. – 9 p.m.
  • Friday: 7 a.m. – 11 p.m.
  • Saturday: 10 a.m. – 11 p.m.
  • Sunday: 10 a.m. – 9 p.m.

The trolley runs every 30-40 minutes and stops at over a dozen locations throughout Hollywood Beach and the downtown area. Want to know where the trolley is? Call 954-399-7990 or download the free app from the app store by searching “Hollywood Trolley.”

Click here for a brochure with a detailed map of the trolley stops.


Tour costs are $35 per person for registered guests of the regional meeting and $75 per person for unregistered guests. Please arrive 15 minutes prior to each tour for boarding.


Florida Everglades Excursion

Sunday, August 5; 9 a.m – 2:45 p.m.

Attendees will be picked up from the Hilton Diplomat at 9 a.m. and taken into the legendary Florida swamp, where they will experience an hour-long airboat ride, an alligator/wildlife nature show and have a chance to explore the natural beauty of the Everglades via a walking trail. The guided tour includes a buffet BBQ lunch at the Gator Grill Pavilion. Guests are advised to wear comfortable clothes and shoes with non-slip soles. Sunglasses, sunscreen and a hat are recommended for protection from the sun as is a camera to capture pictures of the wild beauty. Earplugs will be provided for the airboat ride.


Water Taxi Tour of Intracoastal Waterway

Monday, August 6; 10 a.m. – 1:30 p.m.

A leisurely three-hour cruise aboard a private charter, will provide our group with the opportunity to see the waterways, beautiful homes of the rich and famous, as well as some of their amazing yachts! Attendees will simply walk outside the Diplomat Resort and cross the walkway that takes you over the road to the Intracoastal Waterway, where a private chartered water taxi will be docked and waiting. A catered lunch will be provided aboard the ship, which has a full-service bar, restroom and numerous covered observation areas.

Theme Reception

We invite our guests to enjoy An Evening in Margaritaville as we transform the Great Hall 3-4 into a tropical paradise where it’s always 5 o’clock. This theme party will be held Tuesday, Aug. 7 from 7 p.m. to 10 p.m.

The entertainment for this evening will be provided by Audio Exchange, a high-energy five-piece party band with an unmatched variety of music including hits from the 70’s to current chart toppers.

Attire: Flowered shirts and skirts will complement this relaxing theme. This is your opportunity to unwind and have some fun.